Dance-A-Thon Event Chair or Co-chairs

Post

​This is our top fundraiser. Responsible to coordinate, organize, promote (signs, flyers, PTC newsletter, school marquee, website and FB entries) and attend the event in the fall.  Verify the event budget and obtain approval before purchasing supplies.  Organize volunteers – Work with VP of Volunteers/Membership to create a Sign-Up Genius for your event.  Lead volunteer meetings (prepare agenda) and delegate tasks such as but not limited to obtaining donated items like water bottles and prizes, ordering and distributing t-shirts.  Coordinates and participates in preparing the donation letters, approved flyers, donation and collection envelopes.  As the event approaches, responsible for the daily gathering and counting the money in the student donation envelopes.  Organize student and business donations, t-shirt orders, etc. on several spreadsheets.  All t-shirt invoices to be sent to the Treasurer to ensure payment to the vendor.  Complete daily or weekly money counts with PTC cash verification sheet.   First money count with co-chairs and 2 additional people.  On the day of, co-chairs need to stay at the event.  Tally lap counts after event.  Complete thank you notes for the event.  Give an update at General Meeting for your event month.